Cataloging+Formats+and+Standards

= Created April 2009 Cataloging Formats and Standards =

 **Policy:** The Chambersburg Area School District will follow the format and standards of the current edition of the AACR, ISBD, MARC21, DDC, and Sears in order to provide cataloging records that will enhance both the collection and the curriculum.

** Procedure: **

 =AACR2= == All libraries will refer to and abide by the newest edition of the AACR rules for cataloging materials.

1. Match the material that is being cataloged by one of the following material types and use the corresponding chapters to follow the AACR guidelines for cataloging the material:

**Chapter 2: Books, Pamphlets and Printed Sheets** //Any printed or bound material//. //Maps of any type including three dimensional.// //Manuscript books, dissertations, letters, speeches and legal papers.// //Published music//. //Tapes, CDs, etc.// //-VHS, DVDs, etc//. //Art, posters, charts, and photographs//. //Websites, CD-Roms, MP3files and disks// //Models, puzzles, puppets, and sculptures// //Microfilms and microfiche// //-A material that is issued in parts, periodicals, book series and video or DVD sets//**.**(AARC2)
 * Chapter 3: Cartographic Material**s
 * Chapter 4: Manuscripts**
 * Chapter 5: Music**
 * Chapter 6: Sound Recordings**
 * Chapter 7: Motion Pictures and Videorecordings**
 * Chapter 8: Graphic Materials**
 * Chapter 9: Electronic Resources**
 * Chapter 10: Three-dimensional Artefacts and Realia**
 * Chapter 11: Microforms**
 * Chapter 12: Continuing Resources**

** slsajladjflakdf Determine which piece in the kit is the main piece and catalog according to the material type of the main piece. slakdfjlafkakd Treat the rest of the materials as the accompanying material. kadfkjak;fklas In addition, refer to chapter 1 general rules for description for general cataloging information.
 * Miscellaneous: Kits

2. Look for the 8 areas of description for each of the different materials on the prescribed or chief sources of information for the material: ** Area 1: Title and statements of responsibility Area 2: Edition statement Area 3: Material specific details Area 4: Publication, distribution information Area 5: Physical description Area 6: Series statement Area 7: Notes Area 8: Standard numbers and terms of availability ** (Inter 28)

=ISBD=  3. When cataloging follow the rules of ISBD xxlaljdlafka -Only take the areas of description listed above from the prescribed or chief sources of information. sasasssss -U sing the 8 areas of description listed above to catalog material. xxxxxxxxx - Follow the specific order listed in the current edition of AACR for which the elements that fall under the 8 areas of xxxxxxxxx description should appear. sssssssss -Follow the punctuation rules listed in the current edition of AACR. (Inter 21-22).

__MARC 21__
 4. Enter the information found above in a MARC 21 record in the Destiny catalog system using the proper fields and subfields for the elements found in each of the 8 areas of description following proper AACR and ISBD rules. Place the elements in the following fields: 0xx: Fixed fields and control numbers. 1xx: Main entries such as, author, corporate body, conferences and uniform titles. 2xx: Transcribed titles, editions, material specific details, and publication/distribution information. 3xx: Physical descriptions. 4xx: Transcribed series statements. 5xx: Descriptive notes. 6xx: Subject descriptors. 7xx: Added entries for names of authors, titles and corporate bodies that are not listed in the main entry. 8xx: Series added entries. 9xx Intended for local data. (Inter 216). //Note: Each series record will receive a separate MARC record.//

=Sears Subject Headings= == 5. All of the MARC records will be given a subject heading found in the newest edition of __Sears List of Subject Headings__. The subject headings should be placed in the 6xx field of the MARC record and should also follow the ISBD rules. To determine subject headings do the following: xxxxxxxx -Find the main subject of the material being cataloged. xxxxxxxx -Look in the current edition of __Sears List of Subject Headings__ and find the heading that best matches/describes the main xxxxxxxx subjects found in the material. xxxxxxxx -Choose the most specific heading possible and try to avoid broad headings. xxxxxxxx -Keep in mind your patrons and how they would search the catalog. <span style="color: rgb(255,255,255);">xxxxxxxx -When in doubt consult the Principles of Sears located in the beginning of __Sears List of Subject Headings__. <span style="color: rgb(255,255,255);">xxxxxxxx -Assign no more than 3 subject headings to a record (Inter 121-122). = = =Dewey Decimal Classification= == 6. All records will receive a Dewey Decimal Classification number according to the current edition of the current __Dewey Decimal Classification Manuel__. To assign classification numbers use the tables, summaries, schedules and relative index as well as general DDC policies and procedures for the district. Classify non fiction materials into following classifications numbers: **000: Generalities 100: Philosophy and psychology 200: Religion 300: Social sciences 400: Languages 500: Natural sciences and mathematics 600: Technology 700: The arts 800: Literature and rhetoric 900: Geography and history** (Mitchell 59).

**Created April 2009**

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 * = Additional Documents
 * = [[file:Cataloging Formats and Standards.doc]] ||

Works Cited